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General Meetings
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(1) |
The supreme authority of the Associstion is vested in a general meeting of the members to be presided over by the President, At a general meeting, at least one-half of the total voting membership of the Association must be present or the voting members present must be twice the total number of Committee members for its proceedings to be valid and to constitute a quorum.
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(2) |
An annual general meeting of the Association shall be held as soon as possible after the close of each financial year but not later than April of the following year on a date and a time and place to be decided by the Committee. |
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(a)
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To receive the Committee's report on the working of the Association during the previous year; |
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To receive the Treasurer's report and the audited accounts of the Association fot the previous year; |
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To elect a Committee and to appoint auditors for the ensuing year; |
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To deal with such matters as may be put before it. |
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(3) |
If, half an hour after the time appointed for a general meeting, a quorum is not present, the member presents shall have the power to proceed with the business of the day but they shall not have the power to alter, amend or make any additions to the existing rules of the Association or make decisions affecting the whole membership, A new date for the general meeting shall be set within 30 days by the Committee to decide on matters affecting the whole membership and concerning the rules of the Associations.
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(4) |
The Secretary shall give all members at least 60 days notice of the date place of the general meeting. |
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(5) |
Any member who wishes to place an item on the agenda of a general meeting may do so provided he gives notice in writing of such intention and item to the Secretary an agenda of the meeting including copies of minutes and reports together with the audited accounts of the Association at least 20 days before the meeting. Copies of the documents will also be made available at the registered place of business of the Association for the perusal of the members. |
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(6) |
An extraodinary general meeting of the Association shall be convened:-
(a) Whenever the Committee deems desirable, or
(b) At the joint request in writing of not less than 15 members, stating the objects and reasons for
such meeting.
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(7) |
An extraordinary general meeting requisitioned by a member shall be convened at a date within thirty
days of the receipt of such requisition.
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(8) |
Notice and agenda for an extraodinary general meeting shall be forwarded by the secretary all members at least fifteem days before the date fixed for the meeting. |
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(9) |
Paragraphs (1) and (3) of this rule regarding the annual general meeting shall apply also to an extraodinary general meeting but with the proviso that if no quorum is present after half an hour
form the time appointed for the extraordinaty general meeting. the meeting shall be canceled and no extraodinary general meeting shall be requistioned for the same purpose until the lapse of at
least six month from the date thereof. |
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(10) |
The Secretary shall forward to all members a copy of the minutes of each annual and extraordinay
general meeting as soon as possible after its conclusion. |
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(11) |
In the event of equality of votes, the Chairman of the meeting shall have the casting vote. |
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| Committee |
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| (1) |
A Committee consisting of the Following, who shall be termed the office-bearers of the Association, shall be elected at the annual general meeting :- |
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A President
A Vice-president
A Secretary
An Assistant Secretary
A Treasurer
Two Oedinary Committee Members |
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(2) |
Names for the above offices shall be proposed and seconded and election will be by a simple majority vote of the members at the annual general meeting. All office bearers shall be eligible for re-election every two (2) years. However, the President shall not hold office for
more than three (3) consecutive terms. All
members of the Committee and every officer performing executive functions in the Association shall be Malaysian citizens. |
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(3) |
The function of the Committee is to organise and supervise the day-to-day activities of the Association and to make decisions on matters affecting its running within the general policy laid down by the general meeting. The Committee may not act contrary to the express wishes of the general meeting without prior
refrence to it and shall always remain subordinate to the general meeting. It shall furnish a report to each annual general meeting on its activities during the previous year. |
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(4) |
The Committee shall meet at least once every thress months and 14days notice of each meeting shall be given to the members. The President acting alone, or not less than three of its members acting together may call a meeting of the Committee to be held at any time. At least one half of the Committee to be held at any time. At least one half of the Cpmmittee members must be present for its proceedings to be valid and to constitute a quorum. |
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(5) |
Where any urgent matter requiring the approval of the Committee arises and it is not possible to convene a meeting, the Secretary may obtain such approval by means of a circular letter. The following conditions must be fulfilled before a decision of the Committee is deemed to have been obtained:-
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(a)
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The issue must be clearly set out in the circular and forwaded to all members of the Committee.
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At least one-half of the members of the Committee must indicate whether they are in favour or against the proposal and
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| (c) |
The decision must be by simple majority vote. |
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(6) |
Any decision obtained by circular letter shall be report by the Secretary to the next Committee meeting
and recorded in the minutes therof.
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(7) |
In the event of death or resignation of a member of the Committee, the candidate who received the next
highest number of votes at the previous election for the post affected shall be invited to fill the vacancy. if
there is no such candidate or if such candidate declines to accept office, the Committee shall have the power to co-opt any other member of the Association ti fill the vacancy untill the next annual general meeting. |
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(8) |
The Committee shall give instructions to the Secretary and other offices for the conduct of the affairs
of the Association. It may appoint such officers and such staft as it deems necessary, it may suspend or dismiss any officer or member of the staft for neglect of duty, dishonesty, incompetence, refusal to carry out the decisions of the Committee, or for any other reason which it deems good and sufficient in the intrest of the Association. |
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(9) |
Between annual general meetings, the Committee shall the rules of the Association and when neccesary, determine any point on which the rules are silent. |
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(10) |
Except where they are contrary to, or inconsistent with the policy previously laid down by the general meeting, the decisions of the Committee shall be binding on all members of the Association unless and untill countermanded by a resolution of a general meeting.
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